Taking Attendance using Zoom Reports

Welcome to the World of Online Learning!!!

We have SO MANY opportunities in our online classes, but there are still administrative duties that we have to complete.  One of those seemingly trivial but important tasks is Taking Attendance.  How can we do that?

In our regular, face-to-face class, we can create a seating chart and then just check off the empty desks on the chart.  Unfortunately, in Zoom (and other online networks) seating charts aren't available.  Therefore we must find some other ways to take attendance.  

I have tried a number of interesting strategies for taking attendance.  We have used QR codes that lead to Google Forms.  We have had students type "Here" in the Chat Room and saved the Chat Room for later review.  Sometimes we have taken screen captures of the students in who are in class for later reference. We have even tried having all of the students wait in the waiting room and checking off the attendance sheet before admitting them.

HOLD ON!!! I have found the SUPERIOR method for taking attendance!! 
Use the Zoom Reports feature!!

While this may seem like an obvious answer to the task, not too many people know about the extensive Zoom Reports that are available.  They tell you WHO attended, WHEN they joined, WHEN they left AND the content can be exported to a spreadsheet.

Instructions on How to Take Attendance during a Zoom Class

Access the Settings on Your Zoom Web Portal. 

• Access this through the zoom.us website address used by your school, or you can access it from your profile on your Zoom Client App. 
• Select Settings and then View More Settings.
• If you don't see the left-hand column when you access More Settings, widen your window to full screen. Zoom doesn't show the left column is the window where it is displaying is too narrow. 

Select Reports in the left column. (If you don't see the left-hand column, widen your window to full screen. Zoom doesn't show the left column if the displaying window is too narrow.)

Click Usage and it will open a list of reports generated for meetings between specific dates.  

• Select the dates to find the report you want.

Click on the Number of Participants for your desired meeting to view the class list. It should be blue.

Attendance List: You will find a list of all of those who attended.  It will tell you when they started, when they ended, and how many minutes they were there.  This can be exported to a spreadsheet in .CSV format if you want to alphabetize the names or store them for later reference.

There you have it.  Have you tried this before?  If not, give it a shot and tell us how it worked.

How have YOU been taking attendance with your online classes?

Z

ATTENTION:  I just learned that the Canvas LMS team learned about this option and they have built it into their attendance system.  I don't know anything more than that, but look into it.  Blackboard hasn't shown the foresight to incorporate it into their system.    2/15/21

Dr. Z's Guide to Teaching Using Zoom Breakout Rooms

 

One of the most important but often most daunting tools is the Zoom Breakout Room.  

The concept of Zoom Breakout Rooms is not difficult.  They can be the same as small group discussion in a physical classroom setting. 

The trick is which option to use for setting them up and then understanding the tips and tricks for running them smoothly.

This guide provides an easy-to-understand description of Zoom Breakout Rooms basics.  It has been updated to include the new 3rd option where students can select rooms on their own.

This will be followed up with a booklet on the pedagogical uses of Zoom Breakout Rooms to suggest a plethora of learning opportunities that can be provided using them. 

NOTE: This guide is a little out-of-date, but the updated version is coming soon. 

Click Here to Open the Guide.

Dr. Z's 20 Zoom Keyboard Shortcuts for Mac and Windows

Click Here to Access the Whole Zoom Keyboard Shortcuts

ZOOM IS AWESOME!!

Right?  It enables you to connect with colleagues, family, students, teachers, customers, and everyone else.  You can attend online classes through Zoom. You can participate in virtual conferences and conventions.  You can even attend church with your friends and family (or anywhere in the world.)

As exciting as Zoom may be, it can be overwhelming.  There are SOOOO many buttons to click and menus to use.  Unmute me. Stop my video. Raise my hand. Share my screen. Jump to the next screen of participants. It can be TOO MUCH!!! It would be much easier if we just knew the Magic Keys to press to make things happen.           

At least that is what I was thinking . . .

I searched everywhere for a table of these commands.  I wanted it for my Mac but many of my students use Windows so I wanted both.  Zoom had lists of commands.  Many websites contained their own lists of commands, but I wanted a TABLE.  That's how I think.

So . . . I created a Table of Zoom Keyboard Shortcuts for Mac and Window

There was much to learn while I collected these shortcuts.  Did you know that:

• if you are muted, you only have to press the SPACE BAR to temporarily unmute yourself?
• you can raise or lower your hand using Alt-Y (on both platforms)?
• you can show/hide the chat room using Command-Shift-H (or Alt-H on Windows)?
• on Windows, you can flip between pages of participants using PageDown or PageUp?
• Windows uses the F6 to flip between Zoom Windows.  This is great when you have too many open windows on your screen and get lost.  Hit F6 a few times and you will get where you want to be.

You will notice that the letters used for each command are the same on both platforms.  Windows usually uses the Alt key.  Mac uses the Alt key too, but it is also labeled as Option.

I am still on the lookout for some keyboard shortcuts:

• Zoom Window Navigation shortcut on my Mac.
• Flip between Gallery View and Active Speaker shortcut on my Mac.
• Rename shortcut for either platform
• Hide Non-Video Participants shortcut as well. 

Readers: Do you know any of these shortcuts?  if so, send me a note and I will include them.

ZOOM VIDEO CORP . . . CAN YOU HEAR ME?   Please expand your Zoom Keyboard Shortcuts using some of these suggestions.  You have an incredible product and we just want to help you make it better.

Z

How to Write a Paper in a Weekend - Dr. Carr

The toughest part about writing a paper is "getting to it."  

I was cruizing YouTube tonight (instead of doing the writing I needed to do) when I found this 12-minute video about how to write a paper in a weekend.  This video is not fancy.  Dr. Pete Carr shares his insight into what it takes to layout the first draft of a research paper.

While Dr. Pete Carr is talking about an experimental research paper, the same holds true for a literature review, an argumentative review, or any other type of paper that you write.  Important points are made throughout the video but here are some of the high points.

• Get To It!!! - Don't procrastinate.  Set a time to begin and get started.
• This is your First Draft - This is the Creative Part. Don't worry about making the perfect sentence. Organize the basics and leave the final editing till later.
• Do your literature research first - you have already reviewed the materials that you will use as a foundation for your paper (Experimental or Lit Review). Put them in order using tables or figures.
• Identify your audience.  - No matter who you select, remember the reviewers.
• Use an Outline. - Get your ideas together. You will probably not be writing this in a single sitting, so get your ideas together to corral your content.
• Don't write the Introduction FIRST!! - The Introduction is the hardest part to write. Begin by writing the more concrete content - Methodology, Results, Discussion.  These are more concrete so easier to write.
• Write the Conclusion - It is easiest if you number these separate conclusions.
• Write the Introduction - At Last!! Why was the study done?  Provide the "relevant background information" to create the foundation for the work that you have already written.
• Produce the References - Collect the references you have already found.  If you find that there are some holes in your collection, DON'T search for them now. Make a note and find the AFTER you have completed your rough draft.

You have completed your rough draft.  Now it is time for you to focus on your critical skills and clean it up.

Dr. Carr completes with a list of recommended references.

This is a must-see video for all students and professors.  It makes it easier to approach the process and validates the fears you might have.  Most importantly, it provides suggestions for overcoming those barriers.

Thank you, Dr. Carr, and Happy Writing Everyone!!!

105 Ways Educators Provoke Curiosity in their Classrooms

What can you get when you ask 330 educators about how they Provoke Curiosity in their Classrooms?  You can get 105 sets of ideas that you might want to use with YOUR students.  

As you read in my last posting, I am spending this week online enjoying the ISTE20 LIVE virtual conference. Yesterday, Barbara Bray and Kerry Gallagher and I presented our Experiencing Curiosity, Play, and Joy in Learning session. It was a BLAST but more importantly, our attendee educators shared a plethora of ideas for igniting curiosity in their students.

After introducing our discussion about Curiosity, I decided to ask our virtual room full of educators to share what they did to spark their students' curiosity.

Provoke Curiosity

Since we were online, I couldn't ask 330 individuals to raise their hands and tell us their strategies, so we used the Chat Room to get their input. The problem with using chat rooms for people to enter multiple sentence answers is that not everyone can type quickly. Some people can enter their complete answer while others are rushed. 

We asked them to enter their ideas in chat but NOT click the SEND button. I gave them 90 seconds to enter their ideas and then, as a group, we ALL clicked the SEND button at the same time. *

As you might guess, we were flooded with chat ideas. It was amazing.  These were important so I gave them another 60 seconds to review them.  

As you might guess, they didn't get a chance to review all of them so I have posted their ideas below.

How Do You Spark Curiosity In Your Students?

• QFT- Question Formulation Technique to get kids (and adults) to generate questions and narrow focus for inquiry
• Book talks
• 101qs.com, Problem-Based Learning, driving questions, asking questions when asked questions, putting a picture on a screen and having student create the question
• Using an interesting picture as a writing prompt
• Asking questions, providing labs/experiments/situations for students to observe and be curious about, using inquiry based learning, encourage students to play!
• Why questions ... mysteries to solve
• Flipping lessons- letting the students lead the way!
• Asking questions. Thought puzzles. Brain-teasers. Wait time!
• Design Thinking projects & using hidden pictures based on answers with conditional formatting in Sheets.
• Reading. Listening to podcasts. creative arts processing
• Maker Lab; Jamboard; asking students to notice; encouraging reading;
• Notice and wonder
• Providing puzzles, playing games, setting up a problem to solve, provide manipulatives, asking for multiple answers
• We celebrate "button poking" - that is, we cheer on students who try things without having any idea what might happen just because (poke buttons to see what they do) or to solve a problem.
• Creating Project-based learning based on interests- student choice!!
• Pose an intriguing question
• By being here at the ISTE conference to learn new interesting skills
• Showing images from new topics for students to notice and wonder about. In virtual I use Jamboard for this. :-)
• Hidden surprise in every lesson - did you find it? Wait until the end of class to write it on your ticket!
• Weekly ed tech newsletter
• Process Art
• Field trip experiences!
• Show how a programmed robot works, and then allow the students to reconstruct the code without seeing how it was done.
• Makerspaces, choice centers, sketchbooks prompts- answering them and drawing them and writing them for the rest of the school
• Giving time for educators a chance to ask and answer their own questions thru inquiry
• Read an excerpt from a chapter book and stop at the cliffhanger to get kids to check the book out from the library.
• Ask the question beginning "what if...?"
• Project Lead The Way
• Questions, photos, partial storytelling... leaving the rest of the story.
• Use the Challenge-based learning model to spark creative learner-led solutions
• HyperDocs with reflection questions posed in "why"
• Newsletters highlighting teachers who are using those strategies that other teachers might want to try. I also just ask "what is your biggest issues right now?" and work together to solve them
• When asked a question, say: "I don't know, how can we find out?"
• Disruptus
• Spark Curiosity by asking students --> What do you THINK you know? What do you WANT to know?
• Breakout boxes, mystery piles of books on the tables in the library
• The electoral college, 2 party system,
• More student agency!
• STEM, PBL, Talking circles, Genius Hours, Coding
• Research, Open ending questions,
• Using images and video clips to get students into inquiry mode before introducing a big topic.
• Look for discrepant event to engage surprise
• Using different apps like quizziz
• Asking questions, showing an image or video snippet, genius hour, giving 'playground time' when first trying a new tech tool
• Genius Hour
• Using mentor texts that get kids' attention.
• Share a story with a cliffhanger ending.
• Giving a teaser for "freebies" or templates at the end of teacher PD, but not saying what they are or what they look like.
• Have the kids ask a question about their community - what is something relevant to them? Then work collaboratively to create a solution.
• What do you notice, what do you wonder?
• Visible thinking routine, morning centres,
• Check-in questions
• Use the "What's happening in this Picture?" to generate questions....and then discuss all the questions....and then reveal the answer (got the idea from NY Times)
• The wall of why- lists of wonderings to tackle during why-finding Fridays
• Open-ended questioning with adults
• Question of the week on Flipgrid. I used to do 20 Time!
• I love to spark creativity with music and humor
• Deep questioning, hands-on displays, posters with interesting graphics, demonstrations
• Using Images and Objects. Students are required to pose questions about a visual presented, and their wonderings can often lead the conversation in variety of directions.
• I use visuals that make my students wonder about the upcoming unit.
• #AdobeCreativeEducator
• Starting with something engaging (a video clip, mystery science, trick, challenge, etc)
• Instead of asking pre-determined discussion questions, after reading a piece, I ask, "What's discussion-worthy here?" They always notice everything I wanted them to, plus more :)
• Ask questions about crazy animals facts, such as "Do cockatoos play catch?" Let them predict their answer, and then share a video.
• I do games to let them know what the class is going to be about, I play hangman or memory
• Hands-on projects and games
• Jamboard and Menti
• I'm inviting my students to design their own questions before starting their research
• I show the students that I'm the learner.
• Asking engaging questions, ice breakers, games, movement, STEM, student choice
• Personal connections and interests - Open exploration of online resources
• Pictures, videos,
• Inquiry, letting students take the lead, problem-based learning, multimedia, student creation
• Experimentation.
• Flipgrid
• Tying content to interests or something that matters to the individual
• Design challenges for teachers
• 3 Reads, Notice and wonder, stem activities, phenomena based instruction
• Stories: Tell a story through puppets, but leave the end for them to discover it in the reading.
• Ouch.... Curiosity in the classroom..... I worry that I am not curious enough this year!
• #BreakISTEchat
• I bring in random objects or images and teach students to ask questions. Tinker!!!
• Jamboard
• Makerspace challenges
• Inquiry process and questioning
• Read the first 2 chapters only of a book then place in our class library for children to finish
• I teach higher ed ELL where wonder and curiosity are often ignored/forgotten.

Click Here to access this list in a Google Doc.

* This is a strategy that I learned from Dr. Doug Shaw. He calls it "Enter Key is Lava" because it is untouchable.

Word Cloud Image: Dr. Gordon Dahlby

Experiencing Curiosity, Play, and Joy in Learning @ ISTE20 LIVE

IT'S HERE!!!! 

ISTE20 LIVE is here and it is incredible.

Every year for the past 30 years, I have packed up my laptop, suitcase, and dreams to travel to a distant city for a week at the end of June and beginning of July.  This was to attend the ISTE conference.  I have visited Nashville, Minneapolis, Philadelphia, San Diego, San Antonio, Atlanta, Denver, Seattle, and a few other metropolitan areas that slip my mind.  It was an annual pilgrimage.

At first, this gathering was named NECC (National Educational Computer Conference).  (There is a long and complicated story about NECC. We won't get into it here.)  In 2008 (I think), they added ISTE to the name and it became the ISTE Conference. This past year they decided to name it ISTE20. Only problem was that ISTE20 was one of the COVID-19 casualties. Instead of meeting in a hotel or conference center at the end of June, ISTE is meeting virtually for the week after Thanksgiving.

I must admit that I went to ISTE to see old friends and make new ones. I really didn't attend a lot of sessions.  This year is a whole new experience because we can't bump into old friends and have a coffee with them. We are using a webinar platform that ISTE created.  This is its first run.  There are a few rough spots, but their amazing staff is doing a good job of supporting the presenters.

 

Curiosity, Play, and Joy

This year, I was graciously invited by Barbara Bray to join her and Kerry Gallaher in a Celebration of Learning. This wasn't your run-of-the-mill presentation. It was a Party filled with Dancing, Magic, and Interaction.

Would you believe that we had 330 educators attend our presentation?  It was INCREDIBLE.

Barb began by inviting our guests to find a JOYFUL picture on their phone and share it on Padlet.  Would you believe that this yielded over 180 pictures?

Curiosity?

I explored Curiosity.  It began as I engaged in some mysterious magic.   I shared a card with dancing spots.  There were 3 on this side, 4 on that side, 1 on the other side, and 6 on the other. Having sparked their curiosity, I began talking about Provoking Curiosity in learners. The BIG WIN was when I asked them to share how they Sparked Curiosity in their students.  I asked them to type their ideas in the chat room but NOT click the send button. I gave them 90 seconds to share their ideas and then they all clicked the button simultaneously.  We experienced a barrage of over 100 ideas. For your interest, I have collected these ideas and they will be shared in a later post on Dr. Z Reflects. 

Play

Kerry Galagher connected Play with Student Identity.  She shared how students often used Play to connect with others and establish their own identities. Kerry integrated Pear Deck into our celebration. Pear Deck is a presentation add-on that enables students to answer questions, take polls, share ideas, and even draw pictures on the slideshow their teacher is using.  I had known about Pear Deck for years, but I had never used it.  I will surely use it next semester in my classes. 

Joy

Barbara ended our celebration with dancing Joy.  You may not know this, but Barb is an experienced Choreographer. She showed this through a short video where she shared half a dozen dance moves. Then she invited our 330 viewers into breakout rooms to meet other educators and practice their moves.  At the end, she invited them to move from their breakout rooms to our Danceathon. It was WONDERFUL!!

This session was like none I have ever experienced and I was excited to be part of it.

Hopefully, when we do this at next year's ISTE, we will be able to all stand in the same room and dance with each other!!

See you then,

Z

BTW, ISTE20 LIVE is still going.  It will continue until Saturday (I will give 2 presentations on Saturday).  If you are already enrolled, maybe I will see you there. If not,  Register now - it will be worth your time.

Switching Cameras on Zoom = Document Camera

 I FOUND IT!!!

I found the answer to the question that many educators have been asking:

"How can I connect a document camera to my laptop for my Zoom classes?"

The answer is: 

                     SHIFT-COMMAND-N (or Alt-N for Windows users)

What does this mean, you say? This is your Keyboard Shortcut for Switching Cameras.

THE DOCUMENT CAMERA CHALLENGE

You want to share papers or browse through books or write formulas on paper in such a way that your students can see them.  The problem is how can they will be able to see them?  You probably can't bring home the document camera from school or maybe you can't figure out how to integrate your document camera into your Zoom session.

THE ANSWER

The answer is to use another camera that is held by an overhead camera holder. This camera holder could be one that you purchase (gooseneck or tripod) or a DIY camera holder.   The camera could be your webcam, your phone, or a tablet. Just as long as it is  connected to our laptop with a USB cable. (You could use wireless, but it can be trickier.)

Position the camera above the paper and plug it into your USB port.  Write on the paper and it will be captured through the camera.

The problem has been how to switch between cameras?  What do you click to tell Zoom to transfer from your laptop camera to the USB camera and back again?  

The popular answer to this has been to make your changes through the Share Screen menu.  This meant that you had to click on the green box and then change the source for your sharing.

Then came SHIFT-COMMAND-N (or Alt-N for Windows users) 

This is a Zoom Keyboard Shortcut that will quickly switch between your laptop camera and your USB camera.  You can talk with your students face-to-face and when you want to show them how to create a graph on paper, you just hit the magic keys and it switches to your USB camera over the paper where you can demonstrate the process.  Tap those keys again and it will return to your wise face so that you can tell them more about it.  You continue to use the same microphone in each case so you can talk while their eyes are trained on paper.

AMAZING, ISN'T IT?

This can be used for any situation where you want to show something other than your face - playing the piano, looking at a map, demonstrating chess moves, conducting an experiment, drawing a picture . . . the list is endless.

I know that this shortcut has been around for a long time but it is the first time that I put the two together so I thought you might like to know.

Have you already been using this?  If so, what have you done?   Just respond in the comments below.

Looking forward to hearing about your adventures.

Z

A question was raised about how many cameras you could use simultaneously.  We tried plugging 3 cameras into USB ports and the "magic key" combination progressed from one camera to the next in rotation.  Imagine if you set it up so that you used your laptop camera for you, one webcam over a sheet of music, and another over your piano keyboard so that you could demonstrate various fingerings and techniques.  Exciting, eh?

image: info.squarecap.com